Email Support

General Information

Monash email Service
The Monash email service is a centrally based email system which allows maximum flexibility for staff in terms of location and platform independence. More information can be found on the Monash email service pages.

Staff and eligable postgraduate students are allocated a 300meg mailbox with an @sci.monash.edu.au email address by default. Additional quota can be purchased after consultation with IT staff.

Monash mail can be accessed on the web using the full webmail client or via the my.monash portal. Your email quota can also be checked here.

Monash Calendar Service
The Monash Calendar service enables you to maintain your own schedule, share it with others in the unviersity, have a secretary make appointments, make appointments with other individuals using the service, and control the use of resources such as meeting rooms and shared items.

Access to Calendar is either through an installed client program or via a web based interface. More information about Calendar can be found on the Monash Calendar service pages.

Faculty Postmaster & Faculty wide email distribution

The Faculty of Science Postmaster and the Dean are the only authorised users who can email all staff or students within Science.

If you wish to have information sent out to a Faculty of Science distribution list then it must be processed by the Faculty of Science Postmaster. (The exception is, users in their own school may send to their school all list if this is approved practice by the Head of School).

To have an email sent out, log a request through JobDesk, with all the required information

Please note the following:

• Emails direct to the postmaster address may not be actioned. Job requests should always be logged through Jobdesk.
• Emails to all staff in the faculty must be approved by the relevant area manager (Faculty Academic Manager, Faculty Research Manager, an Associate Dean, Faculty Resources Manager, Faculty Marketing Manager, Faculty IT Manager, the Dean) or their authorised delegate.
• Requests made by the Postmaster to area managers can take several days before approval. If you can source authorisation and have the area manager contact the Postmaster, this may speed up your request. The Postmaster is not responsible for delays in authorisation.
• Including attachments for Postmaster emails is not standard practice. If an attachment is required it will be made available on the web and linked from the email, not directly attached. PDF is the preferred format.
• Email text will be sent out in plain text only, without colour and formatting except line spacing. Simple documents will the text converted to plain email format and sent at the postmasters discretion, otherwise the text will be uploaded to the web as a PDF and sent as a link.
• Email content may be edited or corrected by the Postmaster without notice.

Send out requests should specify:

• Email subject line
• Body text for the email
• Reply to address
• 'To' group (i.e. All Science staff, All Academics, All Academics, Researchers and Postgraduates ..etc)
• Campus restrictions (i.e. Clayton only)
• 'CC' email addresses (if required)
• An 'expiry date' for the request, this is the latest time/date the email can be sent. Requests that are not authorised or able to be processed by this date will be discarded.

If you have any questions, please log a Jobdesk request attention "Science Faculty Postmaster".

Faculty Self-Subscribe Email Lists

The Faculty of Science maintains some self-subscribe email lists that staff are able to access on a variety of topics.

Science IT Notification List (General Alerts)
Subscription link
Purpose:  List to provide information to users about IT changes, outages, alerts, new software availability, new training available, Windows related notices etc

Science Mac Users  (Alerts and discussion list)
Subscription link
Purpose: Alerts and information but only related to Apple/Mac; plus general user-discussion on the use of Apple/Mac technologies used in the Faculty.

Science Linux Users  (Alerts and discussion list)
Subscription link
Purpose: Alerts and information but only related to Linux; plus general user-discussion on the use of Linux technologies used in the Faculty.