Travel grants for academic staff and postdoctoral fellows

Overseas Travel Grants provide support for Faculty of Science academic staff to present papers at international research conferences located overseas. Postdoctoral researchers may apply for Postdoctoral Overseas Travel Grants.
Table of contents

1. Travel policies and procedures for Science academic staff and postdoctoral fellows undertaking domestic or international travel
2. International travel
3. Domestic travel
4. Department of Foreign Affairs and Trade (DFAT) travel advisories for international travel ('Smart Traveller')
5. Bookings to be made through HRG Australia or Voyager Travel
6. Flightlock systems
7. Preparation of a Travel Plan for international travel

1. Faculty of Science Overseas Travel Grants for Academic Staff
2. Faculty of Science Postdoctoral Overseas Travel Grants

1. Travel policies and procedures for Science academic staff and postdoctoral fellows undertaking domestic or international travel.

This page outlines the Monash University policies and procedures applying to Faculty of Science academic staff and postdoctoral fellows undertaking domestic or overseas travel to attend a conference, symposium or workshop.

2. International travel

The Monash University Staff International Travel Policy applies to all Monash University staff and postgraduate research students travelling overseas for their research or university work.

3. Domestic travel

A domestic travel policy has yet to be released but is likely to follow the international travel policy.

4. Department of Foreign Affairs and Trade (DFAT) travel advisories for international travel ('Smart Traveller')

Academic staff and postdoctoral fellows should review the relevant travel advisories given on the Department of Foreign Affairs and Trade (DFAT) Smart Traveller website prior to booking any international travel. Special consideration should be made of the Monash University Staff International Travel Policy where DFAT has issued a warning at level 5 or above.

5. Bookings to be made through HRG Australia or Voyager Travel

Academic staff and postdoctoral fellows are required to make their travel bookings through either HRG Australia or Voyager Travel, the Monash University preferred travel management companies.
Bookings for international travel must be made by telephone or email, while domestic travel bookings can be made online via the ResX Online (HRG) booking system or the Serko Online (Voyager) booking system.

6. Flightlock systems

International travel bookings made through either HRG Australia or Voyager Travel will be automatically entered into Flightlock, a traveller locator system implemented by Monash University in February 2005 to track its travelling staff and postgraduate research students and to collect data for travel insurance purposes.

7. Preparation of a Travel Plan for international travel

Academic staff and postdoctoral fellows undertaking international travel are required to lodge an authorised Monash University Travel Plan with the person nominated with responsibility for collection of staff travel information in their faculty.
For Science academic staff and postdoctoral fellows, a Faculty of Science Staff International Travel Plan (doc 72kb) must be completed and lodged with:
Ms Carolyn Billings
Executive Assistant to Dean
Faculty of Science office, Building 19N
Clayton Campus

A. Faculty of Science Overseas Travel Grants for Academic Staff

Faculty of Science Overseas Travel Grants for Academic Staff provide support for Faculty of Science academic staff to present papers at international research conferences located overseas. Up to $1500 will be awarded to each successful applicant. In addition, grants of up to $1400 are available from the Faculty for travel from Australia to Malaysia, to promote collaborative research between staff in the School of Science at Monash University’s Sunway campus and Faculty of Science schools based in Australia.

• Guidelines for Round 1/2010 (pdf 45kb) (doc 227kb)
• Application form for Round 1/2010 (doc 252kb)
• Travel Report Form (pdf 40kb) (doc 223kb)

B. Faculty of Science Postdoctoral Overseas Travel Grants

This is a scheme that provides support for Faculty of Science postdoctoral researchers to attend international conferences or to conduct short research visits to other overseas research institutions where such activities can be shown to be of benefit to Monash University. Applicants may be awarded up to $1000 in this round.

• Guidelines for Round 1/2010 (pdf 44kb) (doc 229kb)
• Application form for Round 1/2010 (doc 242kb)
• Travel Report Form (pdf 40kb) (doc 223kb)

Further information