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Enrolment and re-enrolment

  

2012 Re-enrolment information for current students

If you are enrolled in a course that is managed by the Faculty of Science you are required to re-enrol through the University’s Web Enrolment System (WES) between the following dates for the upcoming academic year:

Monday 10th October 2011 and Monday 21st November 2011
It is your responsibility to ensure that you have read and completed all re-enrolment requirements by the end of the specified science enrolment period. Student Services staff at the Faculty of Science are available to discuss unit selection, course requirements, course transfer or your academic progress. No appointments are necessary.

You are required to re-enrol into units for both first and second semester. Please ensure that you re-enrol into the correct number of units each semester.

WARNING

Should you fail to re-enrol during this enrolment period you:

Will be liable for a late fee of $281.00, or

May forfeit your place in a science course at Monash University.

It is recommended that you do not leave re-enrolment until the last day as you may experience WES access issues, require course information or units may have limited places available.

You will receive a transaction number once enrolment via WES has been successful. A transaction number will be displayed and also sent to your Monash email account. It is recommended that you keep these transaction details as evidence of your enrolment /re-enrolment and/or variation of enrolment.

If you do not receive a transaction number you have not enrolled correctly.

It is essential that you check your Monash email account on a weekly basis.

Dates and penalties

10th October 2011 –
21st November 2011 		Re-enrol via WES in a timely manner and no late fee will apply.
22nd November 2011 – 16th December 2011 If you have not re-enrolled you must do so now via WES. An automatic $281.00 late fee will apply. If you do not enrol during this period you will lose your place and your course will be discontinued.
17th December 2011 – 4th January 2012 WES closed to students
From 5th January 2012 If you have not re-enrolled, your course has now been discontinued. If you still wish to be considered for re-enrolment you must contact the Faculty of Science directly. You will be required to lodge a written submission outlining the reasons for failing to re-enrol on time. The Faculty will determine if there are any places available for late enrolling students in 2012. If you are permitted to re-enrol an automatic $281.00 late fee will apply.

Failed units

If you fail unit(s) in semester two 2011, which are a pre-requisite or a co-requisite for units that you have enrolled into for 2012 your enrolment in the upcoming units will be shown on your Monash portal as “INVALID”. You must remove all “INVALID” units and replace them with different units.

Internal course transfer

When applying for a transfer to another course you should re-enrol in your current course and discontinue your course if you receive an offer for your new course.  Please note applications for internal course transfer to commence in semester one 2012 close on 28th October 2011.

Intermission (Leave of absence)

If you wish to apply for intermission for 2012 then you must do so via WES or by submitting an intermission application form to the Faculty of Science during the designated science re-enrolment period. Failure to do so may result in your enrolment becoming INACTIVE and your course will be discontinued for failing to re-enrol. If you apply for intermission either via WES or by submitting an application form after 21 November 2011, and have not enrolled in any units for 2012, then you will be charged a late fee of $281.00.

If you apply for intermission for semester one 2012 only you must still enrol in units for semester two 2012.

Please note: different academic and financial penalties may apply depending on when you apply for intermission. You should refer to the principal dates for more information.

Course discontinuation

If you wish to completely withdraw from your current science course you must do so via WES or by lodging a completed Enrolment Amendment Form at the faculty office. Please refer to the principal dates for cut-off dates for discontinuing your course without penalty.

International students

International science students on a student visa must ensure that they are enrolled in a full time load of 24 credit points (4 units) for each semester to comply with the Education Services for Overseas Students (ESOS) guidelines.

If you do not maintain this full time enrolment you may be in breach of your student visa conditions and may be reported to DIAC (Department of Immigration and Citizenship).

You must contact the faculty office if you wish to discuss an enrolment of less than 24 credit points in either semester. As an international student you are recommended to check the Education Services for Overseas Students (ESOS) guidelines.

Bachelor of Science Advanced with Honours students

If you are enrolled in the Bachelor of Science Advanced with Honours course it is a requirement of your course that you maintain full time enrolment, normally completing a total of 24 credit points per semester and 48 credit points per calendar year.  You are only allowed to reduce your enrolment under extenuating circumstances, and with the approval of the Faculty of Science and/or course co-ordinator.  It is important that you carefully plan your future enrolment to ensure you maintain full time status and complete all course requirements in the required time.

Study abroad and exchange students

Current study abroad and exchange students

If you are currently enrolled in a study abroad or exchange program and will continue studying overseas in semester one 2012 you must contact the Faculty of Science office to advise which units you will be undertaking at the overseas institution.  You must do so as you will not be able to re-enrol into your study abroad/exchange units via WES. You must still re-enrol via WES for semester two 2012 units.

If your semester one 2012 units have not been pre-approved by the faculty, detailed unit outlines must be provided to the faculty in order for credit to be assessed and approved.

Students intending to enrol in a study abroad or exchange program in 2012

If you are intending to enrol in a study abroad or exchange program in 2012 you are still required to re-enrol into units for both first and second semesters at Monash.  Once your study abroad/exchange program has been approved, you will be required to amend and finalise your enrolment prior to going overseas.

Enrolment Changes

Once you have re-enrolled into units for the upcoming academic year you will be able to access WES and change your enrolment during the following periods:

22rd November 2011 – 16th December 2011 Add and discontinue units.
5th January 2012 – 10th March 2012 Add and discontinue units.
**Semester 1, 2012 off campus learning units may not be added after 10th February 2012.
From 11th  March 2012 Discontinue units only. Please refer to the principal dates for the academic and financial penalties that may apply.

Please note that results for semester two 2011 are officially released on the 5th December 2011.

Fees

Once you have re-enrolled for the upcoming year you will receive an e-mail to your Monash e-mail account informing you that your Enrolment Details and Fee Statement is available online via WES (Web Enrolment System).

Timetable

The 2012 Timetable will be available from 10th October 2011 and can be viewed via the Monash University Timetable System (MUTTS).

University wide class allocation is available via Allocate+.  Please refer to Allocate+ homepage for the Schedule of Operation for 2012.

Contact us

You can contact the relevant School(s) or Departments(s) directly for specific unit advice and the Faculty of Science for all enrolment and course advice.

Useful links

re-enrol picture

 

Important information for first year students re-enrolling for second year

Here are copies of the Schools of Science presentations that were given at the Study and career opportunities in science information session on 19 October 2011. These presentations may assist you with selecting units for second year.